Creating Successful Systems for Your Interior Design Firm

Is Your Business Running Smoothly? Check Your Systems!

If you "opened the hood" and looked inside your business - what would you see? Would you see well-oiled systems and processes that keep your business humming along, streamlined and documented? Or would you see gunked-up processes and frequent communication failures?


It may be time check your engine. Are you experiencing any of these symptoms:

- Are you working LONG days, nights and weekends?

- Are things slipping through the cracks?

- Are you stressed?

- Are you too busy now to get things in order, like systems and your team?

- Do you have a massive to-do list?

- Do you have projects constantly on the back burner?

- Are you completely overwhelmed with every aspect of it?

If you answered "yes" to one or more of these questions, you may need a tune-up. If you answered "yes" to most or all of these questions, you may need an engine rebuild.


Bottom line: anything that is not going right with your business, or that you are lacking in your business is a result of having no systems, or having ineffective systems.

Systems are the foundation of your business - no matter at what level your business is in - it won't run well without adequate systems. Systems will help you become more productive, more profitable and give you more time.

What systems do you need for your business to run smoothly? Think about all the things you do on a daily, weekly, and monthly basis that could be systemized. Here are the two most important ones:

Client work and communication.

Ensure that there is clear documentation and communication in the client work process by using a project management tool. A project management tool puts clients, team members and project files all in one place, so nothing falls through the cracks and everyone knows what is going on at all times.

New-client inquiry and follow-up.

Establish systems for responding to new clients efficiently and thoroughly. From putting Q&A's on your site to answering questions ahead of a consult call, to scheduling out the new client process (mailing info package, consulting call, and follow-up).

Don't ignore that "check engine" light! It is never too early nor too late to put systems in place or give your old systems a tune-up. Your business can't run without them!

By Donna Toothaker
Photography by © Anatoly Tiplyashin

Donna Toothaker is CEO, founder and coach of Step It Up VA Coaching. These highly sought-after VA coaching programs have been created for established, successful VAs who wish to create the 6-figure business of their dreams. Visit to receive the free report, Top 3 Mistakes to Avoid in Creating a 6-Figure VA Business



  1. What a super helpful (and inspiring!) post! Thank you for all the tips!

    Interior designer Dubai

  2. This is the first internet marketing course that I bought and I did make money online consistently by following this program. You will get to read my honest review about The Chan Do Internet Success System. Read More

  3. There are numerous money related success system that basically don't work. In any case, on the other hand there are some that do work and when they do - Here are three major things to pay special mind to before putting resources into a money related success system for yourself.

  4. There are a lot of information sources on how to be successful financially. Read articles of successful financial management and learn from the wealth experts.

  5. This substance is composed exceptionally well. Your utilization of arranging while mentioning your focuses makes your objective facts clear and straightforward. Much obliged to you. CS代写

  6. best home interiors in chennai A great family meal and a lively party everyone wants to attend have one main ingredient in common: an interactive Modular kitchen design. No longer just the room for cooking, the kitchen has become the social center of the home. Modular Kitchen Interiors In Chennai

  7. When Should I Take The First Step? For the folks at Macphun, they at last settled on the choice to rethink when dealing with heaps of help tickets turned out to be a lot for their generally little staff to deal with. However, it's distinctive for everyone. More Info

  8. Anonymous16 June, 2022

    article dolabuy louis vuitton excellent article à lire Balenciaga Dolabuy vous pouvez les essayer www.